• Must be a natural person.
  • Must be 18 years old and above.
  • A citizen or Permanent Resident of Malaysia
  • Who ordinarily reside in Malaysia by having a principal place of residence in Malaysia.
  • The office of company secretary in a company shall not be left vacant for more than 30 days at any one time.
  • The secretary is not a clerical nor a secretarial staff in general sense but is entrusted with legal responsibilities.
  • A company secretary is playing an important role and every company must have at least one named Company Secretary.
  • The Company Secretary is to ensure that their Clients comply with relevant legislation and regulations, and keep the Board of Directors informed of their legal responsibilities.

A person is qualified to act as a Company Secretary provided he is either:

a)   A Member of a Prescribed Body

  1. Malaysian Institute of Chartered Secretaries and Administrators (MAICSA);
  2. Malaysian Institute of Accountants (MIA);
  3. Malaysian Institute of Certified Public Accountants (MICPA);
  4. Malaysian Bar;
  5. Sabah Law Association;
  6. Advocates Association of Sarawak; or
  7. Malaysian Association of Company Secretaries (MACS); or

b)  Licensed by the Companies Commission of Malaysia

A person shall be disqualified to act as a company secretary if:

  • He is convicted whether within or without Malaysia of any offence
  • He is an undischarged bankrupt
    • in connection with the promotion, formation and management of a company;
    • convicted imprisonment for 3 months or more for fraud or dishonesty
  • He ceases to be a member of the body prescribed by the Minister
  • He ceases to be a holder of a valid license issued by their prescribed bodies
  • As a liaison officer between the Directors and Shareholders.
  • Act as a communication channel between the Company and Suruhanjaya Syarikat Malaysia (SSM) and others legislative departments.
  • Understand and interpret the requirements and obligations in Memorandum and Articles of Association.
  • Maintain statutory registers by keeping and updating the statutory books.
  • Update changes of Company’s information to SSM from time to time.
  • To ensure Companies Act 2016 is complied by their clients.
  • To handle all paperwork, statutory documents and procedural matters which involve the operation of a company.
  • To file audited financial statements and annual return within the stipulated deadline.
  • Oversee and make arrangement to allow shareholders and others to inspect certain statutory books of the company.
  • To protect clients’ assets (company’s statutory registers).
  • To send out notices of all board of directors’ meetings and general meetings, organise meetings, attend and record minutes of meetings.
  • Implement the decision of board and general meetings
  • Ensure required legal documentations are prepared.
  • Ensure all statutory returns are lodged on time.
  • To keep and maintain various registers at the registered office of the company.